Tips to Manage and Motivate the Remote Teams

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Tips to Manage and Motivate the Remote Teams

Remote work culture may appear as complicated but if you have the best team communication tools your team can work with ease empowering the collaboration.

Due to an unprecedented covid affliction, remote work, a phrase that never existed in a few companies’ employee handover book, has gained a substantial role in recent times.

The pandemic enforced the entire globe to change, including businesses, companies, and so on. No one had imagined or foreseen the remote work culture before the pandemic, thus most employees were forced to adjust to it without proper training; however, management became a part of it as well.

As a manager, you must understand that motivation will assist you in effectively managing your staff. Remote work or pandemic scenarios should not be used as an excuse to abandon the motivation process because your team will not be physically present, you will need to make greater efforts in motivating them.

The following are some tips to help you effectively manage and motivate your remote teams.

Daily Briefing

You may not have conducted daily briefings with your team in the mornings at the office, but until your team is adjusted to remote work, you may need to have daily briefings covering the problems of remote work, how your team can collaborate virtually, work planning, and so on.

Your team will be guided by daily briefing meetings to maintain the workflow and collaborate effectively.

Logins and Logouts

The problem of new remote teams who have transitioned from the office culture is that they will log in and log out at their leisure, making it difficult for your Human Resource team to keep track of their working hours, break periods, and so on. As a result, ask that your staff must follow the company standard login and logout hours.

Over-Communicate

Multiple teams at the office would be just a floor or cabin away to connect, whereas working remotely teams prefer to send multiple emails or text messages to communicate petty to vital information, and on the other hand, a team may wait for an update from another team. So, urge other teams' Team leaders or Managers to send emails keeping all the teams in the loop at the end of the day mentioning daily updates, release updates, and other information, so your team can check the updates with a few clicks and not have to wait for it.

Resources

Make sure your team is using new-age communication tools. Because some organizations’ tools were substandard or couldn't match the needs of remote teams, they had to subscribe or acquire a new product, which required the team to devote time to learning how to use it.

There are numerous excellent options available, such as an office chat app, email management software, and so on, that may increase team productivity while saving your valuable time.

  • With the exception of a few popular apps that do not support group calls or file sharing, any office chat app can provide basic features like texting, one-on-one or group audio/video calling, file sharing, and so on. However, an effective tool must be able to facilitate team communication through its proactive features that empower team collaboration.
  • Email management software will assist them in sorting through the plethora of emails they receive from their various accounts. Its primary goal is to arrange all of the emails chronologically for easy viewing, and it will allow users to work on one UI rather than many UIs saving their time.

Do a small research on tools, and suggest the best to your management because mediocre tools will compel you to compromise on productivity.

Create New Rules

It may be necessary to deviate from the path from time to time to sustain the workflow process. Analyze your team's present circumstances, have a meeting with them and establish new ground rules that will benefit their working conditions. They must be legitimate, so make sure you have their acknowledgment so no one can break it.

Communicate the Expectations

Most companies’ management will be confirmed biassed or have a belief that their team's productivity would start to fade in remote work conditions, so talk with your team about how important it is to meet the expectations and the beneficial influence it can have in management eyes despite working under such isolated conditions.

Be a Friendly Manager

Allow your team to take random breaks during the day, as they may need to cook, take care of their children, assist their parents, or engage in other household tasks, giving the impression that you empathize with their working conditions. Discuss how you are also managing all the professional work balancing the personal work.

As aforementioned, your company may doubt your team’s productivity yet you should never let your team know about it because it will degrade the team spirit. Never get into micromanaging, it is the greatest demotivation to any team. Believe in your team, assign some extra tasks and make them accountable for them, as a result, they would feel more responsible and maintain trust. Help your team wherever your guidance and expertise are required.

On-boarding New Team Members

Onboarding a new team member into a remote team is not a difficult task, the process may differ from that of a traditional workplace, but it can still go smoothly.

Follow all onboarding rules using your team communication tools, introduce them to your team on a group video call, hold a team-building activity with them as the host, and it will make communication between the new team member and the rest of the team much easier.

Team Building Activities

As said, remote working conditions shouldn’t stop you from holding the team building activities. With the efficient tools still, you can celebrate your team members’ birthdays on a video call, announce the ‘employee of the month’, and do other fun activities.

As previously said, remote working cTips to Manage and Motivate the Remote Teamsonditions should not prevent you from performing team-building activities. You may still use effective team communication tools to celebrate your team members' birthdays through group video calls, announce the "employee of the month," and engage in other enjoyable activities.

Conclusion

Although the pandemic may have forced you and your team to work remotely, it cannot compel you to compromise on productivity. Following the benefits of working in a remote culture, a few organizations are considering continuing the culture because their productivity has increased and they don't have to pay for electricity, water, maintenance, and other things.

Primarily, because employees will work from home, they will have the opportunity to balance their professional and personal lives. As a result, if you have the best team communication tools in hand, managing and encouraging your remote teams will not be as difficult as you think.