Management chaos - Here are 5 project management tool
Want to end chaos in your project management efforts? These 5 project management tools are built to help teams save the day. Try them out!
‘Bad management will beat a good team every time.’ - Vartika Kashyap, CMO at ProofHub
Most IT projects fail.
Does this mean teams handling them are incompetent? Well, I don’t think so. If you study the reasons why projects fail, you will see that poor management is one of the major reasons for project failure.
What can be done to prevent this? Well, the most obvious answer is the adoption of a project management tool. If you are wondering how a project management tool will solve these problems, then here’s how:
How Does a Project Management Tool Help in Avoiding Project Failures
1. Efficient Resource Allocation
According to the State of Project Management annual report by Wellingtone,60% of all workers say that poor resource management leads to project failure.
Modern project management software solutions come with features like custom roles and individual task lists. What this means is that a project manager can clearly see how many tasks are assigned to individual team members. Hence they can easily avoid over-allocation, which often leads to poor prioritization and performance, often leading to project failure.
2. Accurate Estimates
Missed deadlines contribute immensely to the overall performance of a project. When you are constantly missing task deadlines, you cannot expect the project to be completed on time.
A project management software helps mitigate this problem with time estimates. You can set a due date for each task in the project, so every team member knows when they have to complete it. In fact, good project management tools send daily agenda mails to the assignees so that they are reminded of their deadlines.
3. Improved Communication
Effective communication forms the backbone of an organization, whether you are working remotely or in-office.
This is the reason that top project management tools today have an in-built communication system. This allows teams to manage their project activities and project conversations in one central place. As a result, things remain centralized and more organized.
4. Improved Knowledge Sharing
Project scope, minutes of meetings, key milestones - there are several important aspects of a project that require thorough documentation. Besides, this documentation must be shared with everyone involved in the project.
A project management software serves as a central source of truth, where all this information is saved securely and shared with everyone. Thus, the software boosts effective knowledge sharing and avoids the chance of any confusion.
5. Easy Reporting And Monitoring
The biggest positive point associated with using project management software is that it allows managers to monitor task and overall project progress. Based on the setbacks, and delays identified in the reports, they can take the necessary steps and bring iterations in the plan to keep the project moving in the right direction.
As you can see, project management software brings all the aspects of successful project delivery together. You can easily avoid project failure if you implement state-of-the-art project management software.
Now, the question is - how to find the right project management software for your business? Well, here is a list of top solutions that will help you find the right one for your team:
Top 5 Project Management Software
An award-winning project management and team collaboration software, ProofHub is loved by more than 85,000+ teams and businesses worldwide. The software is being an all-in-one solution to plan projects, collaborate with team members, organize projects and deliver them on time.
Tasks with deadlines ensure that projects are moving forward according to the timeline. Custom workflows mean that teams have the flexibility to build processes according to their convenience. Here’s a look at the most notable features that you get in this project management software:
- Custom roles
- Multiple views (Table view, Board view, Timeline view, Calendar view)
- Gantt charts with task dependencies and project timelines
- Group chat
- Dedicated space for Real-time discussions
- @ mentions
- Custom reports
- Online proofing tool
- File sharing
- Timer and timesheets
- Integrations with third-party apps
Pricing: Ultimate control plan, with unlimited users and projects available at just $89 per month (billed annually)
Based on the Work Graph data model, Asana project management software gives teams everything they need to reach their goals, every time. The software comes with a number of automation features to simplify your workflows and save important time.
To help managers address risks fast, Asana has Portfolios. With more than 100 integrations, Asana brings everything together for you and your team in one place. Besides all this, there are project templates to help you get a headstart in every project.
Here are the important features in Asana:
- Project timelines
- Request forms
- Start and the due date for tasks
- Task dependencies
- Project overviews
- Advanced search
- Admin controls
- Communication features (project and team conversations)
Pricing: Asana’s paid plans start from $10.99 per user per month (billed annually)
Trello project management software gained immense popularity for being one of the first software to incorporate a board-based approach to task management. Trello is loved for its neat interface and ease of usage.
What looks like just a board, Trello has got all the advanced features that a team needs to stay on top of everything. It also has Butler, the bot, that can automate your tedious and repetitive tasks quite easily.
Let’s take a look at Trello features:
- Multiple views for tasks
- Project dashboard
- Deadline management
Pricing: Paid pricing plan of Trello starts at $10 per user per month (billed annually)
As an easy-to-use project management software, Workzone adds a layer of simplicity to the way teams work. The software helps teams and managers build effective work processes that lead to success.
From helping you view key project metrics in one place to custom branding and advanced security, Workzone has everything covered. It also has a built-in approvals workflow to manage task approvals and prevent bottlenecks.
Here are some of the powerful features that Workzone project management software offers:
- Task lists
- Gantt charts
- Project templates
- Time tracking
- Request forms
- Workload reports
- File sharing
- Image markup
Pricing: Workzone paid pricing plans start from $24 per user per month (billed annually)
Winner of Editor’s Choice for Outstanding service in the project management category from PC Mag, Zoho projects is another great choice for teams that want to deliver their projects successfully.
Like all its cloud-based counterparts, Zoho Projects also helps you plan your projects and tasks with great ease. The intuitive UI makes sure that there is no learning curve for its users and that onboarding becomes effortless. Besides this, here is a list of top features that Zoho Projects offers:
- Task management and automation
- Issue management
- Gantt charts and task dependencies
- Project baseline
- Customizations like Layouts, custom views, custom status and custom fields
- Chat, forums, @ mentions
- Timers and timesheets
- Advanced reporting features
- Integrations and add-ons
Pricing: Zoho projects will cost you $4 per user per month (billed annually)
This last name sums up my list of top project management software that are fit to be used by any team. If you have been struggling to keep your projects running smoothly, then it is time to understand your team’s requirements first and pick one of the tools mentioned above. The good thing about this list is that most of the tools mentioned here come with a free trial or their free versions. You can take advantage of their free plans/trial period by giving it a try, and then picking the one that best suits your requirements.
So, what’s the wait?